Summa International – Fully Remote, or hybrid if in Los Angeles, CA area

Position Overview

Provide corporate purchasing activities with our trade vendors and overall management direction of design and execution on multiple renovations and new build projects. Work closely with other staff and purchasing related activities such as resolving receiving, invoice or inventory discrepancies, and coordinating inbound freight logistics. Work closely with the sales, project, and accounting teams to ensure purchasing functions support and fulfill the needs of our customers. Collaborate and assist the Installation Managers with overall project management, project monitoring and tracking. Interact effectively and efficiently with project and corporate personnel to ensure a well-managed project. Interact with the design and ownership groups regarding design and budget, to establish all necessary criteria to negotiate and award all sub-contract and supplier agreements.

Key Duties and Responsibilities

  • Schedule and facilitate project meetings, confirm documents, maintain schedules, provide project status reports, and project meeting agendas and minutes for client projects
  • Assist with the establishment of realistic short and long-range project goals and objectives
  • Identify, evaluate and communicate to all levels of project new concepts of technology (i.e. materials and product) and assist in their introduction and utilization
  • Lead Project Management activities that include project scheduling and review, inspection, budgeting, change orders and review, issue follow-up and contract management.
  • Work closely with project executives to define project goals, objectives and programming
  • Review design contracts and specification to assure project compliance
  • Interact intimately with the design team on all FF&E project details
  • Assist in developing FF&E matrix for all room configurations, types and product counts
  • Facilitate all FF&E related documentation including but limited to pricing, vendor negotiations, budget development for the Client
  • Facilitates budget development through pricing and negotiations with selected vendors
  • Negotiate most aggressive pricing from vendors and renegotiate as required
  • Review all documentation for accuracy
  • Distribute initial FF&E Invoicing round to client
  • Ensure the timely and accurate processing of purchase orders to meet customer requirements
  • Evaluate and select the best carrier for freight
  • Track all product vendors or 3rd party freight logistic companies to ensure schedule compliance from issuance of PO through delivery to end-user
  • Provide continuous, accurate feedback and facilitate communication and resolution of all project issues
  • Coordinate with relevant parties and vendors to resolve receiving discrepancies and issues
  • Evaluate and approve freight invoices for payment and reconcile any discrepancies
  • Add and maintain vendors in a Vendor Master File (VMF)
  • Engage in positive interaction with client throughout the project so as to establish a relationship leading to future projects.


  • Proficient in current software for Microsoft Office, Excel, Outlook
  • Experience working with project teams
  • Working knowledge of FF&E terms means and methods
  • Demonstrated ability to deal with conflict, reach agreements and settle disputes.
  • Effectively deals with change and ambiguity. Easily adapts to changing priorities
  • Energetic and takes initiative, persistent in pursuing and completing tasks, strives to exceed expectations
  • Effectively prioritizes work
  • Can gauge progress with respect to overall impact and results
  • Utilizes a variety of approaches and communication techniques tailored to each situation, facilitates consensus in groups, comfortable in conversing with individuals from a variety of backgrounds and at all organizational levels
  • Can think and act independently with confidence. Has personal fortitude and integrity when faced with challenges
  • 5 Years’ Experience in specific field of Hospitality FF&E/OS&E Procurement or BA degree in related field (Design, Procurement, Architecture, Project Management).

Interested candidates, please reply to: [email protected]

Company Name: Summa International
Contact Email: [email protected]
City: Fully Remote, or hybrid if in Los Angeles, CA area
Country: USA
Job Title: Project Manager
Job Type: Full-Time
Must Manage Others: No
Date Published: February 22, 2024